Creating Printer-Friendly Web Pages using CSS

What’s the best way to create a “printer friendly” version of a Web page? Cascading Style Sheets (css) of course!

Style sheets can control which parts of the page will print while excluding others. Using CSS you can hide the navigation, images or banner ads when someone prints the page. You can even hide part of the page from being visible in the browser screen and then make it show up on the printed page. You can control everything from fonts to page elements.

Web pages that use a special print style sheet require being set up with identifying tags. If you are considering this approach for an existing site you may need to have the site retrofitted with the necessary CSS. The effort involved in this change will vary based on how the site was set up originally. Still, the future cost-savings should counter-balance any initial outlay.

Because you only need to create one version of the page (rather than a second “printer-friendly” version) CSS print styles make for a more cost-effective approach to printer friendly pages. Updates are easier too since there’s only one page to change. Often people forget to update the secondary “printer-friendly” version, leading to inconsistency on the site. Thankfully CSS offers a much better solution.

How-To Create a Printer-Friendly Page

Linking to the printer-friendly style sheet in the head of your document and giving it the media type of ‘print’ is the correct way to implement your print style:

<link rel=”stylesheet” type=”text/css” href=”print.css” media=”print” />

The external css file might look something like this:

body { background-color:#FFFFFF; background-image:none; color:#000000 }
#header { display:none}
#sidenav { display:none}
#contentarea { width:100%}
#footer {display-none}

A style marked with a # sign is an area of the webpage that contains an id. You can set these areas to display:none if you do not wish these portions of the page to print yet still remain visible on the screen.

Posted in Cascading Style Sheets, Web Design, Web Usability | Leave a comment

Website Navigation Tips

The Shopping Mall Analogy

Your Web site’s navigation tools and techniques should basically give users the answer to three questions:

  • Where am I?
  • Where have I been?
  • Where can I go?

To better explain how to answer those questions we will draw a parallel between your Web site’s visitors and shopping mall customers.

Where am I?

Shopping mall visitors will usually have at their disposal one of those handy displays located next to the mall entrance, where they can view a map that shows the location of all the stores. In that map, they will also find a helpful little arrow next to the words “You Are Here”.

Though not as simple and straightforward as the “Your Are Here” symbol, there are several techniques you can use on your Web site to tell your visitors where they are.

One of them is to have a clear navigation menu in a prominent location, usually the left margin or across the top of your page. The current page should be clearly singled out from the other navigation menu options. This can be accomplished in several ways:

If you use images for your menu options, you can use a different image for the button indicating the current page.

If you use an HTML table, you can mark the cell corresponding to the current page by using a different cell background color.

You can use a different font type or color.

Another very effective way of letting your visitors know where they are is to use a “breadcrumb trail”. A breadcrumb trail explicitly shows the path from the homepage to the current page. Each element of the path should be hyperlinked to its corresponding web page.

A breadcrumb trail looks like this, and is usually found near the top of the page:

Home > Articles > Web Design > Current Article

The words “Home”, “Articles” and “Web Design” should be hyperlinked to their corresponding web page. “Current Article” will not be hyperlinked, since it corresponds to the page that is already on the screen.

Where Have I Been?

In a shopping mall you will most likely know where you have been just by looking back. Or, you can look for the “You Are Here” symbol in the mall map and identify the stores you already passed by.

In a web page you don’t have that luxury. However, you have a very simple way to tell your visitors where they’ve been: just give your visited links a different color.

The standard color for visited links is purple (just as the standard color for unvisited links is blue). Although the use of these standard colors is highly recommended, you can use a color other than blue for your unvisited links. In that case, it is common practice to use a more subdued tonality of that color for visited links (for example, if you use dark green for unvisited links, use light green for visited links).

Where Can I Go?

Again, to use the shopping mall analogy, you can look for the “You Are Here” legend in the shopping mall map, and pretty much find your way to any store in the mall.

On your Web site, the best way to let your visitors know where they can go is to offer a clear navigation menu. Some guidelines you can follow are:

Group related navigation options in clusters. A good example of this technique can be found in Microsoft’s home page.

Give the most popular destinations the most prominent locations in your navigation menu, or find a way to emphasize them. For example, Yahoo! presents the links to its most popular sections in bold.

Don’t link to all sections of the site from every section. In most cases, it is enough to link only to the most relevant sections, and to include a link to the homepage, where comprehensive navigation choices can be provided.

Aside from your navigation menu, you can provide your visitors with a Site Map. Some users will rather use it than trying to find their way around your site using your navigation menu.

Finally, some mall shoppers tend to go straight to the information booth to ask for directions, rather than trying to find their way around for themselves. In a Web site, the equivalent of the mall information booth is the search box. If your site is more than just a simple company brochure, you must provide search capabilities, and include a visible search box in your homepage. The preferred location for the search box is the upper right corner of the page.

You don’t need to provide a search box in all the pages of your site, however, we must place a link to a page where your visitors can access the Search function. That link must be clearly visible and must be titled “Search”.

Remember, content may very well be king, but only if your visitors are able to find it. Follow these simple navigation guidelines and you will have a straight forward, user-friendly site guaranteed to make your visitors come back frequently.

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How to Improve Your Websites Usability

Web usability is perhaps the most important factor in any web design. This is the driving factor that keeps your visitors coming back to your Web site. Given below are a few points that you need to consider to increase your Web site’s usability.

Points to consider for improving web usability

1) Give your visitor what he is looking for

A visitor means business; he is looking for information and will stay in your site as long as he gets what he wants. So provide only relevant information. Web logs are the best means of finding out which keyword your visitor used and for what purpose he could have visited your Web site.

2) Tell your visitor what your site is all about

Often websites are crammed with information in no specific order making it hard to figure out what the site is all about! Your site should give information about what it can offer a visitor on an instant basis. You can do this by providing relevant information on the homepage. You can also provide links like ‘about us’ or ‘about this Web site’ for further clarification.

3) Provide site wide links

Site wide links are very important in any Web site. They allow easy navigation to all pages and reduce time consumed on browsing the pages. Your user can have instant access to what he is looking for from any webpage using the site wide links. They also allow the search engine robots to cache your pages efficiently. Site wide links can be provided at the bottom of all web-pages.

4) Provide a site-map

A site-map is the mark of a good Web site. Site-maps give the skeleton of an entire site on a single webpage with all links. As site maps are specifically meant to provide site information they can lead to efficient browsing.

5) Ensure that your Web site loads fast

No one likes pages that take too long time to load. Your Web site visitor takes decisions in seconds and it won’t take him long to press the back button or type another address to access other related websites. So make sure that your site loads fast.

The possible reasons for long loading times are

a) Use of large graphics, java applets, flash programs or ad banners

b) Inappropriate use of tables, like placing the entire page under a table

c) Placing too much information (more than 50K) on one page

d) Use of free or inferior hosting services resulting in slow data transfer

e) Use of bad or junk html codes

6) Improve site’s navigation using icons

Site navigation is an important aspect of web usability. Making use of unique XP style icons can really make your site appealing at the same time adding to easy navigation. Some businesses that offer XP style icons are http://www.icongalore.com, iconpharm.com etc. Icongalore.com offers the best XP style icons at costs as low as $3/icon.

7) If your site has too much content ensure readability

Poor readability can cause your users to leave. Poor readability occurs due to use of small fonts, poor color combinations, long sentences, repeating background images and improper headings.

Tips to improve readability

a) Make use proper font size. Generally a font size of 10 to 12 would ensure fast reading

b) Make use of proper font types and make sure to use only one font type through-out your site. Verdana or Arial fonts are best for online reading

c.) Avoid using long sentences. Break your long sentences into shorter and interesting ones

d) Avoid making use of static and repeating background images

e) Give proper headings and provide strategic links

f) Keep your content free flowing and explain you point by providing proper bullets. Shorten your paragraphs in two or three

g) Avoid justifying your content

8) Test your site before launching

Testing your site before loading is very important. You should pick up information like site load times, navigation, information availability, content, browser compatibility etc while testing.

a) Test to see if your site loads in all browsers

b) Test all links and see if they are working

c) Test for site errors if any

d) Test for spelling mistakes and grammatical errors

e) Test the site load times

9) Check your server log data

You server log data is perhaps your best information source to improve your Web site’s usability. You weblog can give you information like keywords used most often to reach your site, Web site downtimes, pages most visited, exit pages etc. By studying your weblog you can find out the pages that a particular visitor accessed and the page at which he exited. This can help you optimize popular pages and give special attention to pages that seem to have the most exists. Overall studying the server log on a daily basis is very important.

The Author, Roger Brown, BuyTemplates.net

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The Importance of a Good Page Title

Many web designers focus just on the actual look and feel of a page and dismiss seemingly minor details like the page title. However, a good title can, in just a few words, tell your visitors what they can expect by reading your page. More importantly, the page title is the only way that many visitors will be able to identify and find your page. A good title can therefore increase the traffic to your site.

More and more Internet users rely on search engines every day, and search engines use page titles to generate the links displayed after a search. Let’s suppose that you own a company called The Attic, that specializes in vintage clothing and you have just submitted your Web site to a search engine. If the title of your page is: “The Attic. Specializing in Vintage Clothing”, it is OK. Certainly, it is better than just “Welcome to the Attic”.

However, a better option would be: “Vintage Clothing by The Attic”. The reason is that, most likely, a visitor that comes to your site from a search engine will not conduct a search for “The Attic”, but probably will do it for “Vintage Clothing”. The fact that those keywords are in your title, and especially because they are at the beginning, will increase the chance of the search engine displaying your page within the search results, and will increase the likelihood that the user will notice the link and click on it.

An exception are large companies with superb name brand recognition.  They may be better off by starting the page title with the company or the brand name, since they will be well known to most users and their purpose will be evident.  For all that matters, they may even not need to rely on search engines for traffic at all.

Another reason to pay close attention to the page title is that it is used by web browsers to name the page when it is bookmarked. If a user goes through her favorite files and doesn’t recognize your page due to a lousy page title, she may by-pass it, and, as a result, you will waste a precious opportunity to get easy traffic to your site.

In summary, you want to use a page title that clearly states the purpose of the page, that will catch the user’s eye when it is displayed by a search engine, and that will be easily identifiable by the user when he browses through his files in the Favorites folders.

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Making a Site More Usable with Consistency

Give me something familiar: Have you ever visited a Web site, clicked on a link and wondered, “Am I still in the same site?” Your Web site should maintain a general look and feel. People are use to this; don’t try and make them change.

Here’s some tips to help make sure your site stays consistent. In the design stage of your site, choose a simple color and font scheme. It’s OK if your home page doesn’t look exactly like the rest of your site (but don’t go too crazy); the rest of your pages should have a clearly defined style.

Mixing Font Styles: Keep your use of font styles consistent throughout your site. Making use of Cascading Style Sheets is a great way to manage all your fonts and to ensure consistency.

Don’t use too many different fonts in one page or throughout your site.

a. Keep it simple and stick with commonly used fonts – Arial, Verdana, Tahoma, etc.

b. Avoid using small serif fonts (like Times Roman); they are difficult to read on a computer screen.

c. Verdana is the most web-friendly font, since it is wide, clean and easy to read.

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Adding Search Funtionality To Your Site

Having your very own search engine for your site will enable your visitors to quickly and easily find just what they are looking for, without having to navigate through numerous menus or wade through long lists of options. Your users can just type in a few keywords for what interests them, and within seconds they are shown to the exact pages on your Web site that are relevant.

Usability studies show us that more than half of all web users are search-dominant, meaning that they will go straight to the search box when they enter your site, rather than try to find information following your navigation links. They are not interested in looking around the site but rather in finding what they want as fast as possible.

That is why, if your site has a large number of pages or covers a wide variety of topics, it is recommended that you set up a search engine for your site. There are several services that offer free search engines that allow your visitors to search your site.

Free Search Engine Services

Freefind is a great option particularly because you can select your desired indexing frequency. This means that if you update your site weekly or even daily, you can instruct Freefind’s spider to crawl your site with that same frequency, so that all your pages are indexed (added to the database) as often as you update your site.

Aside from that, you can index up to 3,000 average-size pages with your free account, which is more than enough for most websites. Also, Freefind automatically generates a site map for your site; a site map is a great tool to help your visitors navigate your site, and to quickly allow the search engines to pick up all your pages when they crawl your site.

Google also has a free feature that allows you to get a search engine for your site, which will give your visitors the option of searching the web or only your site. However, this feature has its drawbacks. The main one is that only pages that are already in Google’s database will be displayed in the results, and you can’t instruct Google to crawl your site at your desired frequency.  Instead, you will have to wait until Google crawls the web (usually once a month) before more of your pages can be added to Google’s database. Therefore, Google is a good option if most of your pages are already indexed and you don’t update your site that often.

Here’s some guidelines to follow when setting Search on your site:

  • Make the search function easily available from every page on your site.
  • Try to include a search box in the page itself, instead of just a text link that takes to a search page. The search box shape is easily recognizable and users will find it much faster than a text link. If you don’t want to use a search box in all your pages, use a search box in your homepage and a link to the search page from your interior pages.
  • Place the search box in a consistent and easy to find location across your site. Based on the observation of numerous important websites, the preferred location for the search box seems to be the top right corner of the page.
  • Try to make the search box wide enough (between 20 and 25 characters) to accommodate longer queries.
  • Label the search button next to the search box with the word “Search”. (no need to get too fancy or creative with phrases like “Take me there” or “Go!”. Keep it simple.)
  • Finally, please note that installing search functionality is no excuse for designing a poor navigation architecture (don’t forget the other half of your visitors, who are likely to follow links rather than search).  Users want to know where they are within your Web site at all times, and like to find their way around easily.  The best way to enable this is:
  • To have few but clear navigation options (no need to include links to all your pages from all your pages)
  • To group your navigation options by subject, and
  • To include a “breadcrumb trail” next to the top of the page, where you can show your visitors the complete path to the current page, starting with your homepage For example: home -> archive -> June 03 -> Web Design.
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How to Redirect a Web Page Using a 301 Redirect

You’ve just redesigned some pages of your web site. The pages have high search engine rankings that you don’t want to lose. How can you safely redirect web site traffic from your old pages to the new pages without losing your rankings? You can do this by using a ” 301 redirect ”

What is 301 redirect?

301 redirect is the best method to preserve your current search engine rankings when redirecting web pages or a web site. The code “301″ is interpreted as “moved permanently”. After the code, the URL of the missing or renamed page is noted, followed by a space, then followed by the new location or file name. You implement the 301 redirect by creating a .htaccess file.

What is a .htaccess file?

When a visitor/spider requests a web page, your web server checks for a .htaccess file. The .htaccess file contains specific instructions for certain requests, including security, redirection issues and how to handle certain errors.

How to implement the 301 Redirect

1. To create a .htaccess file, open notepad, name and save the file as .htaccess (there is no extension).

2. If you already have a .htaccess file on your server, download it to your desktop for editing.

3. Place this code in your .htaccess file:
redirect 301 /old/old.php http://www.you.com/new.php

4. If the .htaccess file already has lines of code in it, skip a line, then add the above code.

5. Save the .htaccess file

6. Upload this file to the root folder of your server.

7. Test it by typing in the old address to the page you’ve changed. You should be immediately taken to the new location.

Notes: Don’t add “http://www” to the first part of the statement – place the path from the top level of your site to the page. Also ensure that you leave a single space between these elements:

redirect 301 (the instruction that the page has moved)

/old/old.php (the original folder path and file name)

http://www.you.com/new.php (new path and file name)

When the search engines spider your site again they will follow the rule you have created in your .htaccess file. The search engine spider doesn’t actually read the .htaccess file, but recognizes the response from the server as valid.

During the next update, the old file name and path will be dropped and replaced with the new one. Sometimes you may see alternating old/new file names during the transition period, plus some fluctuations in rankings. According to Google it will take 6-8 weeks to see the changes reflected on your pages.

Other ways to implement the 301 redirect:

1. To redirect ALL files on your domain use this in your .htaccess file if you are on a unix web server:

redirectMatch 301 ^(.*)$ http://www.domain.com
redirectMatch permanent ^(.*)$ http://www.domain.com

You can also use one of these in your .htaccess file:

redirect 301 /index.html http://www.domain.com/index.html
redirect permanent /index.html http://www.domain.com/index.html
redirectpermanent /index.html http://www.domain.com/index.html

This will redirect “index.html” to another domain using a 301-Moved permanently redirect.

2. If you need to redirect http://mysite.com to http://www.mysite.com and you’ve got mod_rewrite enabled on your server you can put this in your .htaccess file:

Options +FollowSymLinks
RewriteEngine on
RewriteCond %{HTTP_HOST} ^example\.com
RewriteRule ^(.*)$ http://www.example.com/$1 [R=permanent,L]

or this:

Options +FollowSymLinks
RewriteEngine On
RewriteCond %{HTTP_HOST} ^domain\.com$ [NC]
RewriteRule ^(.*)$ http://www.domain.com/$1 [R=301,L]

Tip: Use your full URL (ie http://www.domain.com) when obtaining incoming links to your site. Also use your full URL for the internal linking of your site.

3. If you want to redirect your .php pages to .php pages and you’ve got mod_rewrite enabled on your server you can put this in your .htaccess file:

RewriteEngine on
RewriteBase /
RewriteRule (.*).php$ /$1.php

4. If you wish to redirect your .html or .php pages to .shtml pages because you are using Server Side Includes (SSI) add this code to your .htaccess file:

AddType text/html .shtml
AddHandler server-parsed .shtml .html .php
Options Indexes FollowSymLinks Includes
DirectoryIndex index.shtml index.html

Frequently Asked Question: What’s the difference in using a 301 redirect versus a meta redirect?

Meta Redirect
To send someone to a new page (or site) put this in the head of your
document:

<meta http-equiv=”refresh” content=”10;

url=http://mynewsite.com/”>

Content=”10; tells the browser to wait 10 seconds before transfer, choose however long you would like, you can even choose 0 to give a smoother transition, but some (really old) browsers aren’t capable of using this so I’d suggest putting a link on that page to your new site for them.

With a meta redirect the page with the redirect issues a 200 OK status and some other mechanism moves the browser over to the new URL. With a 200 OK on both pages, the search engine wants to index both the start page and the target page – and that is a known spam method (set up 10,000 domains full of keywords for the search engines to index then meta redirect the “real visitor” after 0 or 1 seconds to the “real site” ) so using it gets you penalized.

The 301 redirect simply issues a Permanently Moved message in the HTTP header which tells the search engine to only index the target URL.

Conclusion: The safest way to redirect old web pages to the new pages or old web site to the new web site and keep the same search engine rankings is to use the 301 redirect. It will also pass on the page rank from your old site to your new site.

Posted in Search Engine Optimization | Leave a comment

The Key to Finding Good Keywords

If you know anything about optimizing your Web site for the search engines, you know how important it is to choose the right keywords. If you fail to pick the words that you want your site to be found under, you risk untargeted traffic — or at worst, no traffic at all.

So what’s the trick to selecting the right keywords? First, don’t use single words; they are way too broad and the competition for them is fierce. Instead, you want to use two or three words strung together, also known as “keyphrases.” Studies have shown that most people type in 2- or 3-word combination’s when conducting searches; not single words.

Coming up with a list of the most targeted keyphrases for your Web site is not really that hard. It involves a bit of brainstorming and utilizing the right tools. One of the best methods is to think like your site’s visitors, and write down words and phrases that you think they would use when searching for a site such as yours. Be creative.

Another great resource to use is a good “old fashioned” Dictionary and/or a Thesaurus to come up with related or alternate words. If you don’t have a hard copy, use these online versions located.

If you find yourself falling short of ideas, look up your competitors online and do a view source on their pages. I’m not telling you to copy what they have; but to study what they are using, as you might see some words or phrases that you hadn’t thought of, which you can add to your collection.

Remember, stay away from using Trademarks. You don’t want any trouble from a high priced Attorney down the road.

If you’re trying to target a certain geographic location, make sure to include your city and state in your key-phrase list. This is especially important right now, as many of the search engines have branched out into offering “local search” and you want your site to be found when these types of searches are conducted.

Now that you’ve got a good solid foundation, I’m going to introduce you to some other online tools that you should find helpful in your quest for the right keywords. Some of these resources are free.

1) WordTracker:

This is the “Big Daddy” of keywords services and used by most Search Engine Optimization companies online today. The results are pulled from several meta search engines. Use the free trial to take her for a “test spin.” If you need more power, you’ll want to purchase a subscription. You can register for as little as one day for $7.80, one week for $26.00, or even a month, which runs only $52.00. You decide how much time you really need to access this powerful database.

2) Good Keywords:

Free software to download that will help you find the perfect set of keywords for your site. Windows based only.

3) Keyword
Suggestion Tool
:

This online tool will show you the results of your keyword search from both Overture and Wordtracker. Find out how often a phrase is searched for and get suggestions for alternate words as well. Free.

4) Overture Search Term Suggestion Tool:

This free online tool is offered up by Overture. Type in your word or phrase and find out how many times that particular word was searched for last month, and related searches that include your term.

5) Google AdWords Keyword Tool:

This online tool is courtesy of Google AdWords. Type in your phrase and you’ll be shown a list of other possibilities. A slightly modified version of this tool is available too.

If you’re interested in creating “niche sites” and want to see the words people are searching for check out these:

Lycos 50 Daily Report

Kanoodle

MetaCrawler

Remember, when selecting keywords or keyphrases for your Web site you want to make very sure you’re choosing the right ones, or it could spell total disaster when it comes to the search engines. Also, each page of your site should be optimized for two or at the most three key phrases, but that’s a topic for another article.

Finding the right keywords isn’t brain surgery. It just takes a little time and ingenuity and the ability to put yourself in your customer’s shoes.

About The Author:
Merle operates www.EzineAdAuction.com “Where some of the BEST Deals in Ezine Advertising are Made”. Buy & Sell Ezine Ads in a live auction setting! Publishers sell off your excess inventory and Buyers pick up some Fantastic bargains. Free E-book on how to write “glowing” ezine ads…..Download Now

Article originally posted on SiteProNews

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SEO and Google

How does Google rank pages?

Google’s order of results is automatically determined by more than 100 factors, including our PageRank algorithm. Please check out our “Why Use Google” page for more details. Due to the nature of our business and our interest in protecting the integrity of our search results, this is the only information we make available to the public about our ranking system. Find out how..

What does Google recommend for webmaster?

Following these guidelines will help Google find, index, and rank your site, which is the best way to ensure you’ll be included in Google’s results. Even if you choose not to implement any of these suggestions, we strongly encourage you to pay very close attention to the “Quality Guidelines,” which outline some of the illicit practices that may lead to a site being removed entirely from the Google index. Once a site has been removed, it will no longer show up in results on Google.com or on any of Google’s partner sites. See the SEO Guidelines

Search Engine Optimizers?

SEO is an abbreviation for “search engine optimizer.” Many SEOs provide useful services for Web site owners, from writing copy to giving advice on site architecture and helping to find relevant directories to which a site can be submitted. However, there are a few unethical SEOs who have given the industry a black eye through their overly aggressive marketing efforts and their attempts to unfairly manipulate search engine results. Listen to what the Google experts have to say

How Do I Get My Site Listed on Google?

Google is a fully automated search engine, which employs robots known as ‘spiders’ to crawl the web on a monthly basis and find sites for inclusion in the Google index. Since this process does not involve human editors, it is NOT necessary to submit your site to Google in order to be included in our index. In fact, the vast majority of sites listed are not manually submitted for inclusion. Find out more

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Keyword Selection

The foundation of an effective search engine marketing campaign is selecting the best keywords that your potential customers use to find your site. Selecting the right keywords requires research.

Pretend that someone has never heard of your business but is looking for your type of product or service. Remember that you must determine the keywords that your potential customers would type in a search box, not the words that you would type in a search box.

You probably have a decent list of keywords already. Review your company’s printed materials. What words are used over and over? Remove all words used for sales and marketing hype from your printed materials. Many of the remaining words are possible keywords.

When you speak to new and current customers on the phone, what questions do they frequently ask and what words do they use? Do they mention a specific product or service? Do they frequently ask for a specific department? Ask your current customers how they would find you on the web. You might discover that your current customers use terms that you haven’t even thought of. Consider including these unexpected terms in your keyword list.

When you prepare a potential list of keywords, you must determine the various word combinations your target audience is most likely to type to a search query. Singular and plural versions of your most important keywords, synonyms, misspellings, acronyms, and abbreviations (with and without periods) are all potential keywords. Begin by brainstorming.

Generally, when people type words in a search box, they tend to type the words all in lowercase. Initially creating your keyword list in lowercase makes this task easier. Some search engines are case sensitive. This means that searching for “Chinese tea” might yield different search results than searching for “Chinese tea.” Later on when you narrow down your keyword list, you might determine that the uppercase version of a word is more frequently used than the lowercase version of a word.

When you create your keyword list, think up as many combinations as possible. When people are searching for something specific, they tend to use more than one word. For example, if a person is looking for “software,” he or she might find a wide variety of software listed in the search results. That person might be looking for “accounting software” and not “graphic design software.” If that person is running a small business, a more accurate search phrase might be “small business accounting software” or “accounting software for small businesses.”

It is usually better to target longer keyword phrases because the people who type specific keyword phrases are more likely to be converted into customers. Three-, four-, or five-word keyword phrases often yield more accurate results in the search engines.

Targeting longer keyword phrases does not mean that you give up the chance to rank well for other keyword phrases or a single word. When you target the keyword phrase “organic herbal tea recipes,” you are concurrently targeting all the following words and phrases:

· Organic tea recipes
· Herbal tea recipes
· Organic herbal tea
· Herbal tea
. Organic tea
. Tea recipes
. Herbal recipes
. Tea
. Recipes

After you have determined your initial keyword list, you can begin to narrow it down using many of the tools available online.

Tools, Techniques, and Tips

When you begin to analyze your keyword list, you are looking for trends. Whenever I prepare a keyword list, I always put the list into a spreadsheet. A spreadsheet can help you see the trends more quickly and easily.

The first set of data is your initial keyword list. After you have this keyword list, you need to determine which keyword combinations your target audience is most likely to type in search engine queries. Questions you need to ask yourself include the following: .

. Did people tend to use the singular or plural version of a word?
· What three or four words appeared together most often?
. What was the word order?

If you have a new web site and do not have any statistics on keywords, you can use the major search engines and directories to assist you.

Related Searches

Many search engines and directories offer a “Related searches” or “Others searched for” or “Narrow your search” feature in their search results. For instance, after searching for “organic tea” at AltaVista, the search box on the results page displays “Refine your search with AltaVista Prisma,”

What do you do when some phrases do not yield any related searches? This could mean that your targeted keyword phrase might not be a popular search phrase on the search services but it could be a popular search phrase by your target audience. Data from any site statistics program (such as WebTrends) and your site search engine, if you have one, can confirm the actual keyword phrases your target audience is actually using to find your site.

AllrheWeb.com ( FAST Search), Lycos, AskJeeves, and Teoma offer a version of “Related searches.” An online service called WordTracker can also assist you in your keyword research.

Overture is a pay-per-click search engine that enables you to easily check for what Overture users are searching. The “Search Term Suggestions” feature is an excellent tool for refining your keyword list. The current URL for this tool is http://inventory.overture.com/d/searchinventory/suggestion/.

Enter one of your keywords into the search box. The search results are a list of the most popular search terms containing your keyword.

Always perform multiple searches to get a clear picture of what your target audience is interested in reading. Search for single words, such as “tea” to see the variety of related searches. Based on that search, narrow down your list. Search for “herbal teas,” “herbal tea recipes,” and “tea recipes.” Keep track of your search results in a spreadsheet.

Google has its own research tool for its pay-per-click AdWords program. The current URL for this tool is https://adwords.google.com/select/main?cmd=KeywordSandbox.

For this tool, you can enter one keyword or keyword phrase per line in the query box, and Google presents you with a list of keyword phrases.

Both Google and Overture have created these tools for their paying customers. To keep these services free, do not perform exhaustive numbers of searches daily to determine your keyword list. Generally, you can figure out your keyword list within 10 searches or fewer on each engine. After you determine your keyword list, you can rely on other tools, such as your site statistics software and site search engines, to maintain your list.

Stop Words and Filter Words

Filter words are common words (a, an, but, or, nor, for, the) that the search engines ignore during a search. Search engines filter out these words because the use of these words in a search query can slow down search results without improving their accuracy. Filtering out common words can save search engines enormous amounts of space in their indices.

Stop words are words that cause the search engine to stop recording all the text on a web page. In other words, when a search engine spider encounters a word or phrase from its list of stop words, it leaves the site without saving any of the site information to its index. Sites already in the search engine index can be removed and banned from resubmission if the search engine finds stop words on your web pages. Some search engines define “stop words” and “filter words” identically.

When preparing your keyword list, eliminate all filter words because they are ignored anyway. If you would like to determine whether a word is a filter word, perform a search on a search engine, such as Google. In the search results, Google tells you which words it ignores.

Your Own Web Site Search Engine

If you have a search engine on your own web site, the words entered into site search queries can also be potential words for your keyword list.

Many times, when your target audience finds your site through a search engine, they want to find the information they are searching for within five to seven clicks. The best-case scenario for your potential customers would be to go from the search engine results directly to the page on your site that contains the exact information for which they are searching. However, this scenario is not always realistic. In all likelihood, your potential customers will browse your site if they do not see the information immediately available. If your visitors cannot find the relevant information by browsing, they might use your site’s internal search engine.

Many usability experts report that people prefer to browse for information rather than to use a site search engine. Therefore, when you gather potential keywords from your site search engine, keep in mind that your potential customers probably cannot find that information from browsing your site.

After you have gathered a list of your 20 to 50 most popular keyword phrases, you can begin to place them in various HTML tags on your web pages.

Below are some more tools to help you find good keywords:

1) WordTracker:

This is the “Big Daddy” of keywords services and used by most Search Engine Optimization companies online today. The results are pulled from several meta search engines. Use the free trial to take her for a “test spin.” If you need more power, you’ll want to purchase a subscription. You can register for as little as one day for $7.80, one week for $26.00, or even a month, which runs only $52.00. You decide how much time you really need to access this powerful database.

2) Good Keywords:

Free software to download that will help you find the perfect set of keywords for your site. Windows based only.

3) Keyword Suggestion Tool:

This online tool will show you the results of your keyword search from both Overture and Wordtracker. Find out how often a phrase is searched for and get suggestions for alternate words as well. Free.

4) Overture Search Term Suggestion Tool:

This free online tool is offered up by Overture. Type in your word or phrase and find out how many times that particular word was searched for last month, and related searches that include your term.

5) Google AdWords Keyword Tool:

This online tool is courtesy of Google AdWords. Type in your phrase and you’ll be shown a list of other possibilities. A slightly modified version of this tool is available too.

If you’re interested in creating “niche sites” and want to see the words people are searching for check out these:

Lycos 50 Daily Report

Kanoodle

Remember, when selecting keywords or keyphrases for your Web site you want to make very sure you’re choosing the right ones, or it could spell total disaster when it comes to the search engines. Also, each page of your site should be optimized for two or at the most three key phrases, but that’s a topic for another article.

Finding the right keywords isn’t brain surgery. It just takes a little time and ingenuity and the ability to put yourself in your customer’s shoes.

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